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Organization: Gravis Robotics
Post Name: Administrative Assistant
Salary: CHF 15000
Location: Zurich
Start Date to Apply: 2024-12-28
Last Date to Apply: 2025-12-31
Job description
Full job description
Gravis Robotics is a startup that turns heavy construction machines into intelligent and autonomous robots. Our unique combination of learning-based automation and augmented remote control lets one operator safely conduct a fleet of earthmoving machines in a gamified environment. Our team has over a decade of academic experience honing the cutting edge of large-scale robotics, and is rapidly growing to bring that expertise into a trillion dollar industry through active deployments with market leaders.
About the Job
As the Administrative Assistant, you will support various activities in our Zurich office. This role offers a chance to shape local operations, enhance our company culture, plan and execute events, and resolve logistical challenges in our fast-growing company. This is an exciting opportunity to shape our administrative and facilities operations, champion our company culture, and eliminate logistical obstacles. This position is ideal for someone who thrives in a fast-paced environment and seeks to make a significant impact.
Key Responsibilities
Adapt our office space in Zurich to the changing needs of the business—helping to create an attractive and productive work environment.
Help to build and invest in the local culture of the company (e.g. by organizing internal events).
Plan and organize internal and external events, such as meetings and conference visits.
Manage and coordinate the administrative tasks within projects as needed.
Handle confidential information with integrity and discretion.
Perform clerical duties such as filing, scanning, and copying documents.
Support new team members during their induction and help them to find their way around.
Support our staff and customers during their travels by arranging itineraries and helping with logistics.
Maintain office supplies inventory by checking stock and ordering supplies as needed.
Roll up your sleeves to get things done and cooperate with external suppliers and partners where necessary.
Assist in the preparation of reports, presentations, and correspondence.
Ensure the office is organized and well-maintained.
Required Qualifications
Previous experience in at least one of the following: hospitality management, events management, real estate team, workplace team, executive assistant, and/or business operations management, administrative/office assistant, or a similar role.
Good command of “Google Workspace” (Docs/Sheets/Slides) or alternatively good command of the MS Office Suite and a willingness to learn new tools.
Excellent verbal and written communication skills.
Strong organizational and time management skills.
Attention to detail and problem-solving abilities.
Ability to work independently and as part of a team.
A love for building culture, with a natural affinity to inject energy, creativity, and progressive thinking into the workplace.
Proficient or native speaker of English and German.
Don’t meet every requirement? If you’re enthusiastic about this role but your experience doesn’t match every qualification, we still encourage you to apply. You might be the perfect candidate for this or other positions.
This is an opportunity to join a dynamic and versatile team, and to be part of a young startup that will revolutionize heavy construction. Gravis Robotics offers a fair market salary and a working location in the vibrant city of Zurich. As a forward-facing startup, we understand that work-life balance and flexibility are important considerations for many professionals: If you are a highly qualified candidate with the requisite skills and experience, we encourage you to apply and discuss your preferred working arrangement during the interview process.
Gravis is an equal opportunity employer. We are committed to building an inclusive and diverse team, and do not discriminate based upon race, color, ancestry, national origin, religion, sex, sexual orientation, age, gender identity, gender expression, disability, veteran status, or other legally protected characteristics.
We are an international team that is working to solve problems with a global impact: to facilitate efficient communication and collaboration, proficiency in English is a requirement for all roles.
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