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Organization: Toronto Transit Commission
Post Name: Administrative Assistant
Salary:7644 CAD
Location: Toronto
Start Date to Apply: 2024-11-08
Last Date to Apply: 2025-12-31
Job description
The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.”
Career Opportunity
Our Farecard Department is seeking an Administrative Assistant to join their team!
What You Will Do
Reporting to the Head of the Department, as Administrative Assistant, you will provide efficient and effective administrative and office support services for the Department. This includes preparing a variety of correspondences and reports, assisting with managing the departmental budget(s), processing invoice payments, and maintaining the departmental technical library and other administrative records. You will also provide guidance and direction to departmental staff regarding administrative functions, office procedures and corporate policies.
You will plan and coordinate the daily calendar of the Head of the Department
Provide meeting support for various meetings for the department
Prepare and/or assist in the preparation of documents, presentations, and reports, and distribute to the appropriate parties in accordance with established standards
To this end, establish, coordinate and controls system(s) for document control of administrative and technical design documentation
Liaise with external agencies to provide and maintain access requirements to various online monitoring, reporting and order management tools and systems
As Administrative Assistant, monitor, track and maintain information/data/ records/files, following up, and updating as required
You will provide guidance, expertise and advice, and make recommendations for improvement regarding areas related to assigned work
Liaise with Group/Department staff, other Groups/Departments, and/or external organizations concerning matters regarding assigned work
Assist and/or prepare the department’s administrative operating budget, capital budget, other budgets and/or cost estimates as required for the department, and may monitor expenditures
You will administer the processing of purchase orders/requests for office supplies, graphic services, courier services, etc., control of the departmental credit card(s), payment of associated invoices, and recording of timesheets for contract staff
Participate and assist with special projects and activities and performs a variety of administrative duties related to assigned work
You will be required to participate in the TTC Customer Service Ambassador Program.
What Skills Do You Bring?
Apply analytical skills
Use office technology, software and applications
Communicate in a variety of mediums
Understand and apply administrative policies, processes, and procedures
Plan and organize activities / projects to meet section and organizational goals
Maintain documentation and historical records
What Qualifications Do You Bring?
Your educational background will include completion of a college diploma or university degree in a related discipline (i.e., Business/Office Administration) or a combination of education, training and experience deemed to be equivalent is integral and will contribute to the success in this role.
Your application demonstrates several years of related work experience in a senior administrative role.
What We Offer
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
A comprehensive package that covers health, dental, vision and more.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
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