Jobs in Jacksonville | Jobs Vacancies in Jacksonville
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Organization: University of Florida
Post Name: Academic Assistant
Salary: $23.00 an hour
Location: Jacksonville
Start Date to Apply: 2024-10-18
Last Date to Apply: 2025-12-31
Job description
This position is located in the Office of Student Affairs, UF College of Medicine – Jacksonville. This position will act as the point of contact; both by telephone and in person, and will also interact with faculty, staff and students on a daily basis. This position will also provide administrative support to the Associate Dean for Student Affairs and Assistant Dean for Medical Education. This position will also be responsible for all events, internal and external, sponsored by the Office of Student Affairs.
ESSENTIAL FUNCTIONS
Provide customer service as front desk receptionist for Office of Student Affairs, including but not limited to first contact for all visitors and guests, answering main line phone calls, distributing faxes, and screening and routing incoming and outgoing mail. This also includes assisting students with access to needed services such as counseling and health care, and assisting them in initial troubleshooting when problems arise
Provide administrative support to the Associate Dean for Student Affairs and Assistant Dean for Medical Education, including but not limited to the following:
assisting with calendar and meeting management requests from internal and external sources using MS Outlook’s calendar module.
processing travel and reimbursement
providing electronic document assembly, formatting, proofing, development and/or modifications of customized forms as needed utilizing MS Word, MS Excel, MS PowerPoint and/or Adobe Acrobat as required for project completion.
coordinating room scheduling and reservation requests, videoconference set-up as needed, and catering needs for all meetings including, but not limited to, clerkship directors meetings, COM committee meetings (curriculum, academic status, etc.), residents/fellows as teachers.
Provide administrative support for admissions processes for the UFCOM-J regional campus, including but not limited to the following:
serving as a point of contact for applicants before and after their interviews
setting up virtual interviews for applicants and maintaining interview schedules
coordinating the visit days for applicants
serving as liaison with the admissions department staff at the COM to ensure that processes are coordinated
Serve as point of contact for outside rotation/observer inquiries
Perform other duties as requested by supervisor, and by the Associate Dean for Student Affairs
Expected Salary:
$21.50 – $23.00
Minimum Requirements:
High school diploma or equivalent and two years of relevant experience.
Preferred Qualifications:
Proficient with Microsoft Office Word, Excel, and PowerPoint
Working knowledge of computers and current computer software
Ability to coordinate multiple project independently and as a team
Ability to effectively communicate (verbally and written) with faculty, staff and students
Ability to interpret general office priorities and work assignments
Ability to maintain confidentiality
Special Instructions to Applicants:
The Search Committee will begin to review applications as soon as an applicant pool is identified. Please provide letter of intent and Curriculum Vitae.
Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/.
The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws. If an accommodation due to a disability is needed to apply for this position, please call (352) 392-2HRS or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida’s Sunshine Law.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page for more specific information.
Health Assessment Required:
No
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