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Organization: City of Houston, TX
Post Name: Office Supervisor
Salary: $30 USD Hours
Location: Houston
Start Date to Apply: 2024-09-16
Last Date to Apply: 2025-12-31
Job description
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: OFFICE SUPERVISOR
Posting Number: PN# 34603
Division: RECORDS
Reporting Location: 1200 TRAVIS, 23RD FLOOR
Workdays & Hours: VARIOUS
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:
Supervises personnel who provide clerical, customer service and administrative support services such as record keeping, clerical accounting, payroll input, filing, typing, data entry, petty cash, purchasing and supplies, preparation/review of bids, invoices, vouchers, receivers or other department paperwork, flow of correspondence, and report generation.
RESPONSIBILITIES:
Reviews, organizes, and prioritizes office operations and procedures. Evaluates office production, revises procedures or devises processes to improve efficiency of workflow. May initiate cost reduction programs.
Determines priorities for support staff. Sets schedules, distributes daily work assignments, and monitors employee workflow and performance. Completes production or activity reports as required.
Assists support staff with work-related problems to improve job performance. May communicate with departmental and external sources to seek resolution.
Compiles information and prepares reports needed by management to make decisions. May prepare, update, track or recommend section budget. May compile, store and retrieve managerial data. Performs special administrative projects as requested.
Reviews records, reports, correspondence and departmental paperwork to ensure completeness, accuracy and timeliness. Performs administrative support duties and provides back-up support when needed.
Sets up and maintains filing systems for records, correspondence, work orders, vouchers and invoices, or other departmental paperwork. Follows procedures for systematic retention, protection, retrieval, transfer and disposal of records or information.
Coordinates and oversees staff services by interviewing and making staffing recommendations such as hiring, promotions, demotions, reclassifications, etc. Conducts Employee Performance Evaluations.
Trains clerical or administrative support staff in day-to-day office procedures and skills improvement. Identifies deficient areas and provides training and development opportunities to improved efficiency and performance of staff.
Reviews and approves weekly time reports, vacation requests and sick leave. Maintains records on attendance, overtime, sick and vacation leave.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS:
The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.
There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/ or extensive use of a video display terminal.
“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”
If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a High School Diploma or a GED
EXPERIENCE REQUIREMENTS:
Three (3) years of progressively responsible clerical or administrative support experience are required.
MINIMUM LICENSE REQUIREMENTS:
None
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED:
Department may administer skills assessment test.
SAFETY IMPACT POSITION: NO
SALARY INFORMATION:
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURES:
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1289).
If you need special services or accommodations, call (713-308-1289). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE – Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
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