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Organization: University of Texas at El Paso
Post Name: Administrative Services Coordinator
Salary: 3000 USD Per Month
Location: El Paso
Start Date to Apply: 2024-09-02
Last Date to Apply: 2025-12-31
Job description
Purpose: Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials. Responsible for the administration and supervision of the department’s administrative activities.
Essential Functions
Coordinates the workflow for the department administrative or clerical staff.
Maintains responsibility for general secretarial support functions to the department to ensure efficient utilization of time.
Assigns duties and prepares timecards for payroll run.
Coordinates various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities.
May coordinate and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and quality of product or service.
Coordinates the installation and maintenance of accounting records to show receipts and expenditures; reconciles departmental accounts.
Prepares reports for management.
Interprets company policies to workers and enforces safety regulations.
Initiates or suggests plans to motivate workers to achieve work goals.
Provides technical support and participates in employee training.
Maintains a high degree of confidentiality on all sensitive information this position is privy to.
Maintains an environment that promotes efficiency within the department.
Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information.
Answers and refers telephone calls or other inquires to ensure accurate and timely communications are facilitated.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelor’s degree from four year college or university within area of assigned responsibility.
and
Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP’s Equal Opportunity Office at eoaa@utep.edu.
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