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Organization: Chippewa Valley Schools
Post Name: Clerk III- Athletics
Salary: 3000 USD Per Month
Location: Detroit
Start Date to Apply: 2024-09-02
Last Date to Apply: 2025-12-31
Job description
Performs a wide variety of clerical support services to facilitate the efficient operation of the Athletic Department, while maintaining confidentiality.
Duties and Responsibilities
(These duties and responsibilities are judged to be “essential functions” in terms of the Americans With Disabilities Act or ADA)
Assist in scheduling, confirming, and contracting for all athletic events and responsible to revise scheduled events that are cancelled.
Assist in contracting officials for home events for the high school and middle schools and scheduling of buses for away events.
Assists in maintaining and monitoring coaching roster and facilitating paperwork completion.
Prepares schedules and rosters for all teams and prepares them for distribution.
Maintains athletes’ district and state eligibility list i.e. physical, code of conduct, academics, suspensions, etc.
Collect and process all payments associated with Athletics and track records for each athletic team.
Prepares and processes all district forms and vouchers for game officials and Arbiter
Update athletic telephone hotline.
Processes purchase orders.
Process school business forms for Athletic Coaches for games/matches/tournaments.
Maintain and monitor all athletic internal account expense ASN’s.
Composes and prepares school correspondence, standard documents and forms and other written materials including typing, compiling, printing, copying and distributing athletic-related school letters, flyers, brochures, newsletters and/or certificates.
Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.
The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.
Education, Experiences, Knowledge, Skills and Abilities
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Education:
This position requires high school diploma or equivalent.
Experience:
One year of related experience providing clerical support in an office setting required.
Knowledge:
Knowledge of basic math, required.
Knowledge of principles and processes for providing customer services, required.
Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.
Knowledge of Macomb Area Conference and the Michigan High School Athletic Association, preferred.
GoFan ticket input knowledge, preferred
Abilities:
Ability to read and interpret district policies, guidelines, handbook, and government regulations, required.
Ability to write routine reports and correspondence, required.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
Ability and willingness to learn different software systems, required.
Ability to multi-task, meet deadlines, and work in a fast paced work environment, required.
Ability and willingness to work cooperatively with teachers, community, students and staff, required.
Skills:
Word processing 40 wpm, required
Word processing programs, required
Advanced Spreadsheet programs, required
Microsoft Office 365, required
Advanced AS400, required
Basic math skills, required
Good verbal and written communication skills, required
Excellent Customer Service Skills, required
Schooldude, required
Basic PowerSchool, required
Payschools, preferred
Testing
Basic word processing, Advanced spreadsheet program, advanced AS400, Schooldude, Basic PowerSchool, basic math skills, alpha filing, customer service, proofreading, data entry and keyboarding test are required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files and materials, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.
Work Environment
The noise level in the work environment moderate to loud.
The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.
Title: Clerk Typist III–Athletics FLSA: Non- Exempt
Reports to: Athletic Director Updated: AUGUST 2024
It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038 Phone: 586-723-2090 Email: ablanchard@cvs.k12.mi.us / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director of Special Services, (same address) Phone: 586-723-2180 Email: tkoch@cvs.k12.mi.us. Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at (800)482-3604 or MDCRservicecenter@michigan.gov
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